9 Best Apps To Work Effectively
A number of people have asked me for recommendations about what apps they can use to work most efficiently, so I developed this list to help all business leaders and entrepreneurs out there.
Surprisingly, actual task and project management arenât the top of my list â I recommend focusing and optimizing your work environment and space, since thatâs a prerequisite to being productive.
What It Is: Lots of your favorite apps integrated into a single package, including professional email hosting, calendar, and document sharing.
How It Helps You: Gmailâs email interface is practically perfect. Take advantage of all your favorite Gmail features and use those for your business. Not only will you look more professional, youâll have all the apps you need in one place (Drive, Calendar, Email, Voice, Hangouts)
Similar Apps: Microsoft Office 365, Zoho
2. Dropbox
What It Is: An app that automatically backs up your files to the cloud, syncs files on multiple computers, and lets you share and collaborate on files easily.
How It Helps You: Amazing file sharing and collaboration between you and your team members. And files are always securely backed up with 30-day version histories, so no more worries about losing data.
Similar Apps: Box, OneDrive, Google Drive, pCloud
3. HootSuite
What It Is: HootSuite helps you manage and control your social media presence with minimal effort. In one place, you can schedule all your posts, monitor activity, and measure results.
How It Helps You: HootSuite adds a lot of automation to your social media presence, giving you the same value, while spending less time on it.
Similar Apps: Sprinklr, eClincher, Buffer, Sendible
4. Zoom
What It Is: Video and audio conferencing, screen sharing
How It Helps You: Itâs incredibly easy to talk to your virtual team, collaborate on files, and have meetings. Zoom is by far the easiest (and cheapest!) to set up, and I love the reliability and quality.
Similar Apps: Join.Me, TeamViewer, Skype, Google Hangouts, RingCentral
5. Freedom (or SelfControl if you have a Mac)
What It Is: Avoid distractions, focus
How It Helps You: How much more work would you get done if you werenât distracted by some form of social media? Once distracted, your flow and thought patters are really difficult to regain. This app blocks the sites that distract you so you can have your computer help you stay focused.
Similar Apps: Cold Turkey
6. Zoho CRM
What It Is: A customer relationship management (CRM) is a technology for managing all your company's relationships and interactions with customers and potential customers.
How It Helps You: Manage your clients and leads. Remember them. Keep in touch. All the information you need to stay in front of your clients, and for you to provide the best service to them, is right at your fingertips.
Similar Apps: Insightly, HubSpot, Agile, Pipedrive, InfusionSoft
7. Asana
What It Is: A project management app to help you and your team organize, track and manage your work.
How It Helps You: Lets you maximize your teamâs project management, productivity, and overall customer experience. The right project management app will be about how you work and your individual needs, so try to find the right app that works for you, rather than adapting your workflow to whichever app people recommend to you.
Similar Apps: GQueues, BaseCamp, Teamwork, Trello, Microsoft Project
8. Toggl
What It Is: Time tracking software
How It Helps You: If you bill per hour, then time tracking software thatâs flexible and available on multiple platforms is key to making sure you get the most out of the time you work. If you charge a flat fee, keeping track of your time is essential to making sure youâre pricing properly. In both cases, keep track of non-billable time as well, so you can discover where youâre spending your time and eliminate non-essential activities.
Similar Apps: TSheets, Clockify, Time Doctor, Time Tracker, Freckle
9. Evernote
What It Is: Note taker, notebook, and to do list all rolled into one
How It Helps You: Everything you need to remember is in one place. Evernote syncs across devices and is searchable so you can find anything you need whenever you want it. No more time lost to searching for information!
Similar Apps: OneNote, Wunderlist, ToDoIst, Trello
Deena Englander is the founder and CEO of WorkStream Business Systems. Her specialty is in developing processes and implementing technology to streamline and optimize workflow, providing business leaders with the systems they need to most effectively run their business.
Upscale branding + websites for healthcare + luxury | Influence the decisions behind multimillion-dollar growth | Our clients attract iconic partners, close deals faster, and see an immediate increase in conversions
5yLove this! Very useful.