From the course: InDesign Secrets
230 Getting around InDesign limitations - InDesign Tutorial
From the course: InDesign Secrets
230 Getting around InDesign limitations
- If you want to become an InDesign power user, you have to learn not just how to use InDesign's features, but also how to get around its limitations. And what to do when InDesign acts strangely. For example, I have a one page document here. It's obviously just black and white text. There's no graphics, there's no other objects in this document. Just one text frame, two columns with a bunch of text in it. So if I open my Swatches panel over here, and I choose from the Swatches panel menu, this item called Select All Unused. You can see that four swatches are selected: yellow, red, green, and blue. And I can delete those simply by clicking on the trashcan icon. But two colors remain: cyan and magenta. What's that about? It's a mystery and you know how I love to solve mysteries. Cyan, in this case, happens to be used inside of a paragraph style. In fact, it's being used inside all your paragraph styles. Here, let me show you. I'll open the Paragraph Styles panel and I'll right-click, or Control + click with a one-button mouse, on any of these paragraph styles. Now, I'll choose edit. And inside the paragraph style options dialog box, I'm going to click on Paragraph Shading in this list over on the left. Look at that. There's my cyan. Even though paragraph shading is turned off, InDesign still think that that cyan is being used inside this paragraph style. Paragraph shading first showed up in InDesign CC 2015 and ever since then, Indesign thinks that cyan is always being used in your paragraph styles. Well, there's an easy way around that. I'll simply cancel that. Go to my Swatches panel. And I'm going to go ahead and drag cyan onto the trashcan icon. InDesign alerts me that this color is being used and asks me what I want to replace it with. I'll just replace this with None and click OK. But that still doesn't answer why magenta is in here. I know that it's not part of any of my paragraph styles. But if I look inside the Character styles panel, I see a clue. There's a character style called "try to delete me". And so, okay, let's go ahead and try and delete it. I'm going to drag that character style down on top of the trashcan icon and when I let go, yes, there's that alert. It's telling me that this character style is being used somewhere in my document. So I'm going to cancel that. I don't want to mess anything up. Let's go ahead and edit this by right clicking, or Control clicking with a one-button mouse, and seeing what's inside of it. Ah, there it is. There's our character color. It's magenta. So there's a character style being used somewhere in my document that's applying the magenta color. I'll click Cancel again. And let's go and try and find that character style. I can't see it anywhere, but maybe it's being applied to maybe just one character inside of our document. That might do it. To find it, I'm going to go to the Edit menu and choose Find/Change. Or you could press Command or Control + F. Inside the Find/Change dialog box, I'm going to leave the Find What field empty because I'm not looking for any specific text. I'm looking for any text that has particular formatting applied to it. Down here, I'll click once in the Find Format field. And inside the Find Format settings dialog box, I'm going to say Search for any text that has the "try to delete me" character style applied to it. I'll click OK, click Find Next, and InDesign cannot find a match. This text is hidden. It's missing. It's nowhere in my document at all. And yet, it still thinks it's being used. That is so frustrating! So I'm going to click OK, then click Done to close the dialog box. And I need to keep looking for that character style. Well, let's take a look inside the Layers panel. Inside the Layers panel, I can expand that layer and I can see. Nope, there's just that one text frame. Let's take a look at the Links panel, though. The Links panel finally gives us the clue that we need. There's a graphic in there. That graphic, called Fish, is an Illustrator document. It seems to be embedded in the document and it's on page DT. What is page DT? Well, page DT means that this graphic is embedded, or anchored, inside deleted text. So there is some deleted text somewhere in my document that InDesign is holding onto. Well, the only time that InDesign holds onto deleted text is when the Track Changes feature is turned on. And I talked all about Track Changes in detail in my title, "InDesign Insider Training: Beyond the Essentials". And so I know that you can see deleted text. You can see all the track changes inside Story Editor. All you need to do is place your cursor anywhere in the story, go to the Edit menu, and choose Edit in Story Editor. There's the story and if I scroll up through the story, I'll suddenly see, there it is. Deleted text. That's the text that InDesign was holding onto. There's a little anchor icon. That must be the graphic I was seeing in the Links panel. And even though I cannot see any character styles inside Story Editor, I suspect that that character style is being used somewhere inside that text. Now I don't need that deleted text any more, so I might as well get rid of it once and for all. To do that, I'm going to go to the Window menu, choose the Editorial submenu, and then choose Track Changes. Up comes the Track Changes panel and I'm going to click on Accept All Changes In Story. InDesign alerts me and I can say yes, that's okay. And now, that text really is gone. Close Story Editor. And now we can see in the Links panel the graphic is gone inside the Character Styles panel. I can now drag this character style onto the trashcan and it simply deletes, indicating that it really is not being used anywhere. And inside the Swatches panel, i can delete that Magenta swatch again, simply by dragging it onto the trashcan. No alert, not being used. We have solved all the mysteries in this document. You know, when you encounter something weird in InDesign, there's usually a logical explanation for it. Not always, but usually. I love that Track Changes feature. But this problem where deleted text can still act almost like a ghostly presence in your documents. Well, it's something to watch out for.
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Contents
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229 Batch converting ID files to current version with the Book panel6m 9s
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230 Getting around InDesign limitations6m 46s
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231 Creating better callout lines with effects and object styles5m 47s
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232 Swapping column and row information in tables6m 9s
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233 Making bigger text link targets4m 52s
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161 Keeping page numbers on top of master items3m 55s
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162 Adding automatic currency symbols in a table cell or before text3m 50s
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163 Make a pop-up footnote for your ebook3m 48s
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164 Deleting tabs at the beginning of paragraphs and applying a paragraph style3m 10s
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165 Five InDesign Presentation tips6m 28s
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111 Packaging images on the pasteboard3m 32s
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112 Automatically updating figure references for books6m 9s
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113 Adding Tool Tips to your form fields in InDesign3m 21s
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114 Setting poetry, flush left, center on longest line3m 54s
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115 Use bookmarks to navigate long documents in production4m 57s
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107 Using the same keyboard shortcut for two different commands with the Context feature5m 22s
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108 Making a text highlighter3m 33s
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109 Updating an interactive PDF without losing work done in Acrobat5m 30s
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110 Adding custom text at the beginning of each line automatically4m
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089 Three great Object Styles for any designer8m 1s
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090 Choosing alpha channel image transparency2m 25s
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091 Adding and reading metadata for InDesign files3m 25s
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092 Adding ALT tags to your images6m 59s
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093 How to Place & Link a text frame's text but not its formatting7m 4s
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094 Setting the baseline position of a caption2m 39s
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051 Five things that should be in every new file5m 19s
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052 Forcing EPUB page breaks with invisible objects6m 21s
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053 Understanding component information6m 39s
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054 Creating running heads using section markers4m 16s
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055 Making a font with InDesign using the IndyFont script5m 20s
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056 Finding where that color is used7m 17s
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047 Specifying an exact amount of space between objects5m 17s
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048 Fixing last lines that are too short8m 16s
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049 Creating web graphics from your InDesign artwork7m 20s
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050 Using âNo Languageâ to suppress unwanted hyphenation, spell-checking, and smart quotes2m 48s
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037 Updating a linked table without losing formatting5m 18s
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038 Creating electronic sticky notes4m 49s
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039 Moving master page items to the top layer for visibility2m 48s
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040 Five guide tricks that will impress your coworkers6m 18s
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041 Letting InDesign add the diacritics4m 21s
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042 Using single-cell table cells for custom paragraph formatting6m 2s
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027 Creating running heads using variables5m 1s
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028 Live Caption tips and tricks8m 3s
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029 Making professional drop caps10m 37s
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030 Making two-state buttons in interactive documents5m 5s
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031 Moving pages from one document to another3m 15s
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032 Wrapping bulleted text around a curve5m 58s
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007 Selecting through and into objects using cmd-click and Select Above/Below5m 46s
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008 Some great tips and tricks for the Swatches panel9m 40s
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009 Saving down for backward compatibility with INX and IDML5m 54s
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010 Using the INX and IDML formats to fix problems4m 46s
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