You're organizing a conference with new speakers. How will you manage a sudden influx of session topics?
When you're faced with an influx of session topics for your conference, it's crucial to streamline the selection process and ensure all voices are heard. Here's how to manage effectively:
How do you handle an overload of session topics? Share your strategies.
You're organizing a conference with new speakers. How will you manage a sudden influx of session topics?
When you're faced with an influx of session topics for your conference, it's crucial to streamline the selection process and ensure all voices are heard. Here's how to manage effectively:
How do you handle an overload of session topics? Share your strategies.
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The key is the personnel involved. For instance, when you produce a medical congress chances are you will face a lot of presentations and they will be modified until the very last minute. This is the reason why there always is a "speaker ready room". Now when you are in preparation phase you need to study both the technical aspect (ratio, format, extract videos, etc) so in other words the container and the copyrighting aspect : the content. In conclusion you may start with a small team and increase it when you get closer to the event to ensure each and every presentation is looked into thoroughly, while making sure no one is drowned with taks.
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Basically, establishing a clear process for sending proposals. Also, it would be interesting to create a selection committee, since if I have a large number of proposals, forming a committee to evaluate them and select the ones that best fit the general theme of the conference would be great. Also, a categorization of topics is convenient, that is, once you have all the proposals, classify them by categories or subtopics to identify patterns and possible sessions. Finally, communication with the speakers is essential, maintaining open and transparent communication with them.
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