The root cause is uncertainty and ambiguity. This situation is a by-product of not doing enough homework during the initiation, and planning stages &lack of skills. 1. Assemble key team members. 2. List out factors leading to this situation like scope, resources, skills. 3. Review and work on actual status: Do not revise target. 4. Develop clarity for next one month: maybe 60 to 70 %. 5. Toss this to working group and let them break it into weekly,daily schedules. 6. Provide resources 7. Do handholding, plan and review every day: Every day program may change: achievements may be 50 %. 8. Keep doing it patiently. 9. Progressively, root causes will appear: use them to problem solve and rep plan: Keep doing this and you will be out of trouble

When feeling overwhelmed by a project, I break it down into smaller, manageable steps. First, I identify the main tasks and prioritize them. Then, I break each task into smaller subtasks and create a timeline to complete them. By focusing on one step at a time, I can tackle the project more effectively. For example, if I'm overwhelmed by a photography assignment to shoot a wedding, I break it down into steps: researching the venue and lighting conditions, creating a shot list, organizing equipment, scheduling pre-wedding shoots, and editing photos afterward. By tackling each step systematically, I can manage the project without feeling overwhelmed.

Managing project mandates, among other activities, to clarify scope, which will be the compass during its life-cycle. Having a clear scope understanding, definition, and statement help counteract potential issues, risks, unpredictable events, misunderstandings, and mainly scope creep. This is only possible with the early engagement of all stakeholders that will contribute to project success in a risk sharing and mutual benefits approach. With this mindset and understanding, every involved stakeholder can work towards goals and project objectives, which in turn must align with organization strategy and business.

The Owner Affirmation of Scope which then becomes the Basis of Design should be referenced when clarity is needed during the project. These two items are the source of truth which then sets in motion how the project drawings and specifications are developed and to be followed for construction.

To break down an overwhelming project, start by identifying the main objectives and deliverables. Then, divide the project into smaller tasks or milestones that are more manageable. Prioritize these tasks based on urgency or importance. Finally, create a timeline or schedule to track progress and allocate time for each task accordingly.

Utilizing scheduling software or other management programs can help track the hierarchy of events. But a good old approach is to write a WBS on a dry erase board in the field office get team collaboration in real time.

In construction, changes happen daily if not hourly. The key is to make sure the intended scope as desired by the client is adhered to with out schedule or cost overruns. In the event there is a change that warrants an adjustment to the original scope it is imperative to track it in a change management log and obtain acceptance by client before incorporating with supporting documentation to why the change must occur.

Lessons learned at the end of the job helps the team to reflect on how to improve the scope for the next project to capture gaps in scope such as coordination between trades. Then the next project can reduce the amount of surprises in scope changes.