When a client questions the need for a change order, focus on the project's scope, quality, and safety. Explain how the change ensures the project meets these standards, prevents future issues, or addresses unforeseen conditions. Emphasize that the change is a proactive step to avoid bigger risks or costs later, ensuring long-term success.

1. Document the Need: Clearly record reasons for the change, including unforeseen conditions or client-requested modifications. 2. Cost Impact: Provide detailed cost estimates for labor, materials, and other resources affected by the change. 3. Time Adjustments: Outline the impact on the project timeline, including any potential delays. 4. Approval Process: Ensure that all change orders are formally approved by the client and relevant stakeholders. 5. Communication: Maintain open lines of communication with all parties to explain and justify the necessity of the change.

When a client questions the need for a change order, it's important to explain that changes can arise due to unforeseen conditions or adjustments to the project scope. A change order ensures that any additional work or material costs are documented, preventing misunderstandings later on. It's not about complicating the process but about maintaining transparency and ensuring the project stays on track. By addressing changes now, we avoid potential delays or budget overruns down the line.

Change orders arise due to Variation in the quantity observed over the quantities mentioned in BOQ or Non Tendered items. As a part of validation and approval towards the change, one needs to share few supporting documents as listed below 1. Justification and need for the change along with complete details of change. 2. In case of Quantity Variation - Variation statement with Approved Shop drawings 3. In case of Non Tendered items - Origin of the change i.e., Stakeholder request, Non availability of Material, Change in local laws and regulations etc., 4. Transperency - Change log compiling all changes and its status.

1. Availability of materials - call off vs the delivery of the project can often mean a change order being put forward to maintain the momentum on the project. 2. Health and safety - often on apartments changes in building regulations can mean that fire or other factors mean a change order is necessary. The change order can be backed up by working or extracts from the governing body. 3. Late or delayed decision making. If the contractor is on a deadline based on the contract and having stagnant build some will often make the decision to plow forward with construction on a base spec with a change necessary once the decision by the client has been made.