Setting the agenda upfront works best. Be time-bound always. Welcome your audience and exchange a few pleasantries before the room is filled ( this always help in setting a warm atmosphere for people to feel comfortable)

A few points to consider creating a positive meeting environment. Share clear objectives and an agenda beforehand. Encourage participation and create an inclusive atmosphere. Set ground rules for respectful communication. Foster an environment for sharing ideas openly. Recognize and value everyone's input. Address conflicts respectfully and guide discussions back on track. Summarize discussions and action points post-meeting.

Set Clear Objectives: Define the purpose and goals of the meeting beforehand. Share the agenda with participants in advance, allowing them to prepare and contribute meaningfully. Choose an Appropriate Venue: Select a venue that is comfortable, well-lit, and conducive to discussions. Whether in-person or virtual, ensure that technical aspects are sorted to avoid disruptions. Start with a Positive Tone: Begin the meeting on a positive note. Time Management: Stick to the agenda and manage time effectively. Summarize and Recap: Periodically summarize key points and decisions made during the meeting. Positive Closure: End the meeting on a positive note, summarizing key takeaways and expressing appreciation for participants' contributions.

involves: 1. Clear Goals: Define the meeting's purpose and objectives. 2. Respectful Participation: Encourage all to contribute and respect diverse viewpoints. 3. Punctuality: Start and end on time to respect everyone's schedules. 4. Structured Agenda: Have a focused agenda for discussion. 5. Minimize Distractions: Keep the space distraction-free. 6. Positive Communication: Use encouraging language and acknowledge contributions. 7. Comfortable Environment: Ensure a comfortable meeting space. 8. Active Engagement: Encourage active listening and participation. 9. Address Conflicts: Resolve conflicts calmly and constructively. 10. Follow-up: Summarize actions and set clear responsibilities for follow-up.

Establish a clear agenda, encourage open communication, and maintain a focused, collaborative atmosphere during the meeting. Follow up with action items and feedback for a positive environment.

In my experience if we switch between PPT and excel, if data analysis and graphs to be presented And it is always better to use pointer so that when we take through audience they remained in the flow which I decided

According to my experience, way of communication is crucial to set positive culture. If communication lacks empathy, consideration and realistic approach then culture will get negative with time.

Selecting the right format and tools is crucial for effective meetings. Tailor your choice based on the meeting's purpose, size, and location. Options include face-to-face meetings, video conferences, phone calls, or chat sessions. Utilize tools like slides, polls, whiteboards, or sticky notes to share information, gather feedback, or facilitate brainstorming. Prioritize accessibility, reliability, and user-friendliness to ensure seamless participation for everyone involved. Aligning the format and tools with the meeting's goals enhances communication and collaboration.

From our many years of experience, the most important thing is that minutes are taken right at the meeting for everyone to see. For example, as we do with a shared Trello board, where we immediately write the important results on the meeting card with the agenda. As everyone can see what is being recorded, corrections can be made immediately if something is wrong. At the end of every meeting, there are minutes that have already been agreed with all meeting participants. And the agenda, which is visible to everyone, disciplines everyone at the same time. When the meeting participants see that only 2 out of 10 agenda items have been dealt with after 30 minutes of a one-hour meeting, they usually get back into effective mode very quickly.

An example of what I do? 1. Mobiles on silent and not allowed to answer unless it is too urgent! 2. Main rule: Put your point with proper data or justification and argue but only till joint decision is made. After which it is must to make joint decision as self decision and do the team work 3. Individual player is not appreciated in my team

Establishing clear ground rules and norms is vital for cultivating a positive meeting environment. Ensure agreement on aspects like punctuality, mutual respect, active listening, and minimizing distractions. Emphasize behaviors such as offering praise, asking questions, and sharing insights. Enforce these guidelines consistently to nurture a culture of collaboration, accountability, and trust. Establishing a framework that promotes respectful and effective communication enhances the overall productivity and success of your meetings.

I agree what I do is all questions to different team members in different ways in between so all remains focused and attentive through out Even ask some questions after meeting as leader

Asegúrate de que todas las personas que acuden a la reunión tienen un papel y unas tareas asociadas. Da importancia a su trabajo. Al final que una empresa funcione depende de que todos los departamentos hagan bien su trabajo. Si das más importancia a una parte de tú equipo el resto perderá el interés. Es sentido común lo que falta en las empresas. Eso no se aprende en un Mba, aunque ayuda.

Engagement is a battle that can more often be won before you enter the fray. Always ask yourself before you call the meeting, does this person have to be there? If you are experiencing disengagement then that person is likely feeling as though the meeting is irrelevant to them. So before you think about how you might engage them, ask yourself, are they wrong? If they are, the next question is what about your running of meetings is disengaging? The second to ask is how is your relationship with this person? The former is best answered by loving critics, the latter is best addressed in private with that person.

Envolvendo as pessoas na reunião Acredito que existam alguns pontos para engajar a equipe em uma reunião: 1) realizar reuniões matinais 2) promover interação antes do início da reunião - um café da manhã por exemplo. Podemos servir coisas simples, mas só o fato de termos algo para beliscar já desinibe/ relaxa o pessoal. A comida une as pessoas e elas ficam mais abertas para participar dando sugestões ao tema proposto. 3) ter o hábito de realizar reuniões mensais para tratar de temas difíceis, mas também para demonstrar os bons resultados e pontuar os 1 ponto forte de cada liderado - isso demonstra interesse nas pessoas e, todos gostam de se sentir importantes.

Inviting input from all attendees by asking open-ended questions, encouraging contributions, and acknowledging everyone's ideas helps involve and engage the attendees.

I agree and some times if we see the point is getting stretched beyond it is better to put it for Cross Function Team to address and come out with right solution

Conflict and emotions can emerge in meetings, even with careful planning. Addressing these challenges is essential to maintain a positive meeting environment and preserve relationships. Practice emotional intelligence by being aware of both your own and others' feelings. Utilize empathy and active listening to understand perspectives. Acknowledge and validate diverse views, fostering an atmosphere of respect. Strive to find common ground and collaborative solutions, ensuring conflicts are managed constructively. By navigating conflicts and emotions effectively, you contribute to a healthier and more productive meeting dynamic.

The importance of this can not be over stated. Evaluation and feedback are generally how we are able to improve on past performance and this is no different in successfully executing an effective meeting with the team. Sharing the points covered and action plans formulated in the meeting ensures everyone is carried along and aware of all that was discussed, what needs to be done and who should do it.

Concluding the meeting effectively involves thorough follow-up and evaluation. Swiftly send a comprehensive summary to attendees, encompassing main points, decisions, action items, and responsibilities. Solicit feedback on the meeting's effectiveness, identifying strengths and areas for improvement. Through this process, reinforce positive aspects, address any shortcomings, and extract valuable lessons. The follow-up and evaluation phase is integral to continuous improvement, ensuring that future meetings benefit from insights gained and contribute to an increasingly positive and productive meeting environment.

Have protocol then help them through the process instead of pushing them through the process. Do not let your authority corrupt you.

Informa a cada miembro que esperas de él o ella en esa reunión antes y después de la misma. Hacer un seguimiento en el tiempo es esencial para que no se pierda el interés y sientan que su trabajo no sirve para nada. Ojo! Seguimiento no es Microcontrol.

Use positive body language and nonverbal cues: Maintain good eye contact, smile, and nod to show engagement and interest. Avoid fidgeting or checking your phone, which can distract others.