I find that dividing your time into set time slots gives a lot of clarity and focus to daily tasks. The trick is that you don't let the pressure of you work burden you into feeling overwhelmed and your team has open communication with you.

I use the 80/20 principle 1/ Write down your number 1 goal 2/ List your main 10 tasks 3/ Circle 2 tasks driving your goals -> primary 4/ Circle 2 more that you can't get rid of -> secondary 5/ As for the remaining 6: do they have value? > yes: who can help automate or do it faster and better? > no: remove everything from your calendar and to do list related to those My best tip is ask questions. Have conversations with yourself: 1/ What's my number 1 goal 2/ What are my main 10 tasks 3/ What 2 tasks are driving my goal? 4/What 2 tasks I can't get rid off? 5/ Do the remaining 6 bring value? > yes: who can help automate or do it faster and better? > no: what can help me to remove them?

Prioritize tasks, focusing on critical team needs. Delegate responsibilities to capable team members. Provide clear instructions and expectations. Foster a culture of autonomy and empowerment. Offer support and guidance as needed. Communicate openly about workload challenges. Explore ways to streamline processes and workflows. Consider temporary assistance or outsourcing. Take breaks to recharge and maintain effectiveness.

1. If your workload is consistently overwhelming, it may be necessary to learn to say no to additional tasks or projects that aren't essential. Prioritize tasks that align with your objectives and the team's goals. 2. Take a step back to assess whether there are any inefficiencies in your work processes contributing to the overwhelming workload. Identifying areas for improvement and implementing changes can help streamline tasks and reduce future stress. 3. Encourage your team members to take initiative and make decisions independently when appropriate. Empowering your team fosters a sense of ownership and accountability, reducing the need for constant guidance from you. And finally Set Clear Expectations!!

When faced with an overwhelming workload and the need to support my team, I'd start by communicating openly with them about how I'm feeling. Transparency builds trust and understanding. Then, I'd prioritize tasks and break them down into smaller, more manageable steps. Delegating tasks where possible helps distribute the load and empowers team members. It's crucial to recognize that asking for help is not a sign of weakness but a smart move to ensure success. Lastly, I'd prioritize self-care to maintain my effectiveness as a leader. This includes rest, proper nutrition, and finding moments to relax and recharge. Taking care of myself enables me to better support my team in the long run.

Here're my rules for delegation: 1. The task is actually worth doing because it impacts your goal 2. The task can be done by someone else 75% as good as you can do it 3. The person you're delegating to can learn and grow from the task

Here's my approach: 1. Focus on most important & urgent 2. Delegate task if possible 3. Will keep my team well informed about my availability 4. Empower & encourage my team to take the lead

When your workload is overwhelming, but your team requires your guidance and support, delegating tasks wisely is key. Here's how: Assess your workload and determine which tasks can be transferred to others. Choose the right person & assign tasks based on their individual strengths, weaknesses and workload. Set clear expectations about what need to be done, why it's important and the desired outcome. Ensure your team has the necessary tools & information to complete the tasks. Delegate both the responsibility & the authority to make decisions related to the task. Keep track of progress by regularly reviewing the work, offering constructive criticism, and making necessary adjustments. Recognize & appreciate your team members contributions.

Assign the task to someone else according to their knowledge, skills and abilities. By so doing, your time is freed up and your workload is reduced. This is also great for team management.

Pour déléguer judicieusement j’analyse les responsabilités et compétences de chaque membre de l’équipe pour déterminer les tâches qui conviennent le mieux à chacun. Je m’assure que les membres de l’équipe comprennent clairement ce qui est attendu d’eux en termes de résultats, délais et ressources disponibles. J’accorde à mes collaborateurs la confiance nécessaire pour accomplir les tâches qui leur sont assignées, en les soutenant et en les guidant au besoin, mais en leur laissant également une marge de manœuvre pour prendre des décisions. Je reste en contact avec les membres de l’équipe pour suivre l’avancement des projets délégués et offrir un soutien si nécessaire.

1. Prioritize Tasks: Assign priorities based on urgency and importance. Focus on high-priority tasks during your most productive hours. 2. Use a Calendar or Planner: Maintain a digital or physical calendar. Block out time for specific tasks, meetings, and deadlines. Set reminders to stay on track. 3. Batch Similar Tasks: Group similar tasks together. Respond to emails in one batch, make phone calls in another, etc. Minimize context switching. 4. Avoid Multitasking: Focus on one task at a time. Multitasking can reduce productivity and increase stress. 5. Review and Adjust: Regularly review your schedule. Adjust as needed based on progress and unforeseen events.

Priority of tasks and arranging it according to the tasks required every hour with changes is one of the most important things. In addition to managing time and giving each task its normal size and time without wasting energy and distraction between things that are not important. It is something that must be taught and practiced very well because if you did not develop this part even if only to a small extent. The chance of being a strong candidate will be very weak. Again, prioritizing tasks, arranging them, and time management are the main key to achieving time schedule perfectly.

As identified in the article, orchestrate time on the company calendar to work uninterrupted and to plan team meetings uninterrupted. Insure that you, the leader/owner, make time to respond to your team(s) on an ongoing basis so that the flow of thoughts, ideas and plane are met with a timely response.

When overwhelmed with work but your team needs you, prioritize tasks by identifying urgent & important tasks, delegating or postponing less critical tasks and set boundaries for team guidance times. Using project management tools for efficiency to streamline comm and task tracking, empowering team members for independence, and adopting time management techniques like timeboxing to manage time effectively. Minimizing meetings, and if necessary, seeking additional support from upper management if needed. This approach helps balance personal workload with team leadership responsibilities.

When facing overwhelming workload while your team still needs guidance and support, prioritize tasks, delegate when possible, communicate openly with your team about your workload, and seek assistance or resources if needed. It's crucial to maintain balance and prevent burnout while ensuring your team's needs are met.

1. Clear Communication Channels: Establish clear channels for communication (e.g., email, chat, project management tools). Define when to use each channel to avoid confusion. 2. Use Collaboration Tools: Leverage tools like Slack, Microsoft Teams, or Asana to centralize communication. Share updates, files, and collaborate seamlessly 3. Avoid Overcommunication: Be concise in your messages. Avoid unnecessary emails or meetings 4. Document Decisions and Agreements: Keep a record of important discussions, decisions, and action items. Use shared documents or project management tools. 5. Delegate Responsibly: Empower team members to make decisions within their roles. Avoid micromanagement.

Handling an overwhelming workload while supporting your team can be achieved by streamlining communication. Here's how: Centralize resources in a shared system. Use a project management tool for centralized communication. Use clear, concise language and choose the most effective channels for diff type of communication. Designate point persons for project queries. Ensure clear documentation of tasks and action points. Opt for written updates or video briefs instead of meetings. Employ a goal-setting system to align team efforts. These steps can help you maintain focus on your workload while effectively guiding your team.

Efficient communication is vital to managing a heavy workload while supporting your team. Use clear, concise language and choose the most effective channels for different types of communication. For quick updates or questions, instant messaging may be appropriate, while more complex discussions might warrant a meeting. Streamlining communication saves time and reduces misunderstandings, allowing you and your team to work more cohesively.

Keep emails simple and actionable - bulleted lists, and color coding/highlights to call out deliverables and timelines are great. Also being clear in your subject lines is critical to making emails valuable and not burdensome (For Review:, Action needed by 2/3:, FYI:, Status Update:, Template◡̈

"Remember, even the best-laid plans can go awry! Stay flexible, folks! #RollWithThePunches #AdaptOrDie" 💪 From my experience as an entrepreneur, I've learned that being adaptable is key to navigating the unpredictable world of business. Just like in sanitation work, where unexpected challenges pop up all the time, being able to adjust your strategy on the fly keeps things running smoothly. So, embrace the chaos, stay agile, and keep moving forward!

Embracing flexibility in such situations allows you to adapt to changing priorities and allocate time effectively. You can delegate tasks, encourage autonomy within the team, and provide support as needed, ensuring the workload is managed without compromising guidance and support for your team. Let's say you have a project deadline approaching, but a team member needs urgent guidance. Embracing flexibility, you could rearrange your schedule, delegate non-critical tasks, or offer remote support, ensuring your team receives the guidance they need while still managing your workload effectively.

Being flexible helps manage expectations and also frustrations. It is a skill that builds on other skills such as critical thinking and creativity.

Recognize that despite the best-laid plans, unexpected issues will arise. Be prepared to adjust your schedule and reprioritize as needed. Flexibility allows you to respond to urgent matters without becoming overwhelmed. Encourage your team to also be adaptable, which can help mitigate stress during peak times. Being flexible doesn't mean abandoning your plan; it means adapting it to maintain productivity in the face of change.

Work hard and rest hard. I always say, find what brings you joy and make sure you include it in your schedule. Make time for you and what makes you feel special and elevated. You only get one you and you must make sure you are not only apart of your plan but prioritized.

Self-care is a necessity and is not something we should put off or take lightly. In order to be at our optimal best, we should allocate time for movement, quiet time, hydration, healthy nutrition and rest. I find that I'm most productive when I take care of myself so that I'm better equipped to meeting work/life demands and helping others. I'm inspired by this quote, "you can't serve from an empty cup".

We are not able to bring our best selves to work if we are not well and rested. The world is upside down in this arena and there must be more of us who understand de power of self care because leadership is all about taking care of others.

The key thing that I learned when I worked in an office is - leave the office for your lunch break. Whether you eat at your desk and then go for a walk, meet up with a friend or go out for a solo lunch yourself, this time is vital to break up your day and reset your mind. It's an hour of your day to yourself (that you're likely not paid for anyway!) Even if you feel like you can't stop, find a natural stopping point, work out what you're going to carry on with when you're back, and leave your desk.

Life is not number of hours you worked or something you did and lost your time, health and yourself. Release and try to pull yourself and know the value of youraelf in every detail in the life. You muat have family time, quality time, self care and health time beaide the work hours. Really take everything serious the peace time more than the pressure time to have a sustainable energy and efforts all the time.

- Empower Your Team - Utilize Time Management Techniques - Set Up Regular Check-Ins - Leverage Technology - Seek Support Most importantly is your mental health! 💫

This happens all the time. And it's not so easy to shut my eyes against the support of my team because their success contributes to my overall functioning. If they win, I win, if they don't, I get affected badly.🥴 So what I do is, I go through my schedule and prioritize according to the level of importance and urgency. I communicate with them in clear terms what my schedule looks like and how I would need their help to also be accomplished. I make them feel responsibility for me too 🫣 Then, I scan through the team and delegate duties as well as appointing small team leads that would be responsible for fixing problems even before I get to know about it. That way, it gives me ample time and team leverage.

I live this reality everyday with my team. I am super grateful for their support and their contributions. In exchange, they gain from my overflow of opportunities, my experience and expertise. What has been helping is saying no and deferring the question or ask for an appointment in the calendar. I have been working one on one with each member to help them grow, allowing them to gain confidence and control over their work. If there are issues, we fix and try to learn. Even when I can do it myself in between things, I force myself not too and delegate and live with the consequences. During some of the one to one, I take the theme and create a meeting and sometimes a post for social.

1. Collaborate on task priorities. 2. Delegate tasks and empower team members. 3. Communicate openly about workloads. 4. Support each other and ask for help. 5. Streamline processes for efficiency. 6. Recognize team efforts. 7. Encourage learning and growth. 8. Lead by example with work-life balance.

As someone who’s had a team for over 13 years, it’s imperative that we prioritize the team because without the team the value isn’t being delivered to the org or worse before you know it the wrong thing will be delivered . Once you figure out why they need more help you can use other prioritization methods and delegate where needed.