1 Automate reminders and notifications

One of the simplest ways to scale your renewal process is to automate the communication with your customers about their renewal dates, options, and incentives. You can use a CRM system to set up email or SMS campaigns that send timely and personalized messages to your customers based on their renewal status, contract terms, and preferences. This way, you can reduce the manual work of tracking and contacting each customer, as well as increase the chances of getting a positive response and avoiding churn.

2 Segment your customers and prioritize your outreach

Not all customers are equal when it comes to renewing their contracts. Some may be more loyal, satisfied, or profitable than others, and some may require more attention, negotiation, or support than others. Therefore, you need to segment your customers based on relevant criteria, such as renewal value, risk of churn, product usage, feedback, and satisfaction. Then, you need to prioritize your outreach and assign your resources accordingly. For example, you may want to focus more on high-value or at-risk customers and use phone calls or video meetings to engage them, while you may use email or self-service portals for low-value or low-risk customers.

4 Track and measure your renewal performance

To scale your renewal process effectively, you also need to track and measure your renewal performance and identify areas for improvement. You can use a CRM system to collect and analyze data on your renewal rates, revenue, costs, cycle time, customer feedback, and retention. You can also use metrics and benchmarks to compare your performance with your goals, industry standards, and best practices. This way, you can evaluate the effectiveness and efficiency of your renewal process, spot trends and patterns, and make data-driven decisions to optimize your renewal strategy.

5 Train and empower your renewal team

Finally, scaling your renewal process also depends on the skills and capabilities of your renewal team. You need to train and empower your team members to handle the renewal process with confidence and competence. You can provide them with the tools, information, and support they need to communicate, negotiate, and close renewals with your customers. You can also encourage them to share best practices, feedback, and insights with each other and with other teams, such as sales, marketing, and customer service. This way, you can foster a culture of collaboration, learning, and customer-centricity among your team and across your organization.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?