3 Choose the right tasks to delegate

Not all tasks are suitable for delegation. Some tasks are better done by yourself, such as strategic planning, decision making, and performance appraisal. Other tasks are better delegated to others, such as routine, administrative, or specialized tasks. To choose the right tasks to delegate, you can use a prioritization matrix, such as the Eisenhower Matrix, or a delegation criteria, such as the SMART criteria. The tasks that you delegate should be specific, measurable, achievable, relevant, and time-bound.

4 Choose the right team members to delegate to

The success of delegation also depends on choosing the right team members to delegate to. You should consider the skills, interests, and availability of your team members, as well as their development needs and goals. You should also match the task to the team member's level of competence and confidence. You can use a model, such as the Situational Leadership Model, or a tool, such as the Skill-Will Matrix, to determine the appropriate level of direction and support for each team member.

5 Communicate effectively when delegating

Communication is key when delegating tasks to your team members. You should communicate the purpose, scope, and expectations of the task clearly and positively. You should also communicate the benefits, challenges, and resources of the task, and how it aligns with the team and organizational goals. You should also invite questions, feedback, and suggestions from your team members, and listen actively and empathetically. You should also communicate regularly and consistently throughout the task, and avoid micromanaging or interfering.

6 Evaluate and reward the outcomes of delegation

The final step to improve your delegation skills is to evaluate and reward the outcomes of delegation. You should measure the results of the task against the agreed criteria and standards, and provide constructive and timely feedback to your team members. You should also recognize and appreciate their efforts and achievements, and celebrate their successes. You should also reflect on your own learning and improvement as a leader, and identify the areas that you need to work on further.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?