Clarify the purpose and goals of the meeting: This way, everyone can come prepared to contribute Set the ground rules: Rules like "no interrupting," "one person speaks at a time," "everyone must contribute," etc., Encourage participation: This can help them feel more comfortable and confident in contributing to the conversation. Establish a speaking order: This can be achieved by going around the room in order Time management: This ensures that everyone has a chance to express their thoughts and ideas. Listen actively: This helps to ensure that everyone is on the same page and reduces the risk of misinterpretation. Follow-up: This ensures that everyone is on the same page and feels valued in the decision-making process.

Avoid gendered language: Use gender-neutral language like "they" or "their" instead of "he" or "she." Use people-first language: Instead of saying "disabled person," say "person with a disability." Be mindful of cultural differences: Adapt language according to culture. Avoid ableist language: Avoid using words like "crazy," "insane," or "lame" as adjectives. Be aware of language barriers: Use simple, clear language, and avoid using jargon or technical terms. Use inclusive pronouns: Inclusive pronouns like "we" and "us" emphasize the team's shared identity and can help create a sense of belonging for everyone. Encourage feedback: If someone feels excluded listen to their concerns and work to address them.

Encourage equal participation: Create an open and inclusive environment that encourages everyone to share their thoughts. Be aware of non-verbal cues: Spot cues that may indicate someone wants to contribute but is hesitant or uncomfortable. Use active listening techniques: Avoid interrupting, and clarify what they are saying to ensure that everyone understands their points. Use round-robin: This can be achieved by going around the room or using a structured discussion format where everyone has a designated time to speak. Manage dominant individuals: This can be achieved by summarizing the dominant individual's point and then asking for input from others. Follow up: This can be achieved through one-on-one meetings or follow-up emails.

Acknowledge the conflict: Ignoring or dismissing the conflict will only escalate the situation. Encourage open communication: Listening actively to each other's perspectives can help Identify the root cause: Encourage team members to identify the root cause of the conflict, and work together to find a resolution. Focus on the problem, not the person: Using "I" statements instead of "you" statements can also help to avoid a defensive response. Explore potential solutions: Encourage team members to work together to find a solution that satisfies everyone's needs. Agree on a solution: Once a mutually agreed-upon solution has been reached, document it for future reference. Follow up:

Start with positive feedback: Acknowledge the contributions that the person has made to the team and the progress they have made towards the team's goals. Be specific: It's important to be specific when giving feedback. Avoid generalizations and focus on specific behaviours or actions. Avoid being confrontational: Be respectful and give the person a chance to respond. Ask for their perspective: This can help you understand their point of view and identify any misunderstandings. Provide suggestions for improvement: This can help them understand what they need to do differently to meet the team's expectations. Follow up: This can also help to build trust and improve communication within the team.

Assign Action Items: This not only helps to clarify responsibilities but also holds everyone accountable for their assigned tasks. Set Deadlines: Establish deadlines for each assigned task, and make sure to communicate them to the relevant parties. Follow-Up Regularly: To ensure that the assigned tasks are progressing as planned. Provide Feedback: Should be constructive and focused on the progress made towards achieving the goals set in the meeting. Encourage Communication: This will allow for a better understanding of the tasks assigned Celebrate Achievements: Recognizing individual and team successes boosts morale