1 Choose the right protocol

The protocol you use to transfer files can make a big difference in security and speed. Some common protocols are FTP, SFTP, SCP, and HTTPS. FTP is the oldest and simplest protocol, but it is also the least secure, as it sends data in plain text without encryption. SFTP and SCP are more secure, as they use SSH to encrypt data and authenticate users. HTTPS is another secure option, as it uses SSL/TLS to encrypt data and verify servers. Depending on your needs and preferences, you can choose the protocol that suits your file transfer requirements.

2 Encrypt your files

Even if you use a secure protocol, you can add an extra layer of protection by encrypting your files before sending them. Encryption scrambles your data into unreadable code that can only be decrypted by authorized parties. You can use different methods to encrypt your files, such as password protection, compression software, or encryption tools. For example, you can use 7-Zip to create encrypted zip files, or use VeraCrypt to create encrypted containers. Encryption can also reduce the file size and improve the transfer speed.

4 Monitor your transfers

To ensure secure file transfer with a global delivery team, you need to monitor your transfers and track any issues or anomalies. Monitoring your transfers can help you detect and prevent cyberattacks, data leaks, or compliance violations. You can use various tools and methods to monitor your transfers, such as logs, alerts, dashboards, or reports. For example, you can use FileZilla to view transfer logs, or use WinSCP to enable transfer alerts. Monitoring your transfers can also help you optimize your file transfer efficiency and quality.

5 Educate your team

One of the most important aspects of secure file transfer is human behavior. You need to educate your global delivery team about the risks and best practices of file transfer. You can create and enforce policies and guidelines for file transfer, such as password management, file naming, file retention, and file deletion. You can also train your team on how to use the tools and protocols for file transfer, and how to handle any incidents or errors. Educating your team can help you build a culture of security and trust among your global delivery team.

6 Update your software

Finally, you need to update your software regularly to ensure secure file transfer with a global delivery team. Updating your software can fix any bugs, vulnerabilities, or compatibility issues that can compromise your file transfer security and performance. You need to update your operating system, your file transfer software, your encryption software, and your VPN software. You can use automatic updates or manual updates, depending on your preferences and needs. Updating your software can also improve your file transfer features and functionality.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?