3 Specify the methods

The third step to define the SOW is to specify the methods and procedures that you will use to conduct the EA. You need to describe how you will collect, analyze, and present the environmental data and information for the project. You also need to explain how you will assess the significance and magnitude of the environmental impacts, as well as how you will identify and evaluate the alternatives and mitigation measures. Furthermore, you need to indicate how you will comply with the quality assurance and control standards and protocols for the EA. By specifying the methods, you can establish the technical and scientific rigor and credibility of your services.

4 Outline the deliverables

The fourth step to define the SOW is to outline the deliverables and products that you will provide to your client as a result of the EA. You need to list the types and formats of the deliverables, such as reports, maps, tables, figures, or appendices. You also need to state the content and structure of the deliverables, such as the executive summary, introduction, methodology, results, discussion, conclusions, and recommendations. Moreover, you need to define the quality and quantity of the deliverables, such as the length, language, style, and accuracy. By outlining the deliverables, you can demonstrate the value and relevance of your services.

5 Estimate the costs

The fifth step to define the SOW is to estimate the costs and fees of your services for the EA. You need to calculate the labor, materials, equipment, travel, and overhead expenses that are associated with the SOW. You also need to determine the payment schedule and terms, such as the hourly or fixed rates, the invoicing and billing procedures, and the payment methods and conditions. Additionally, you need to anticipate and account for any contingencies, risks, or changes that may affect the costs and fees of your services. By estimating the costs, you can ensure the financial feasibility and sustainability of your services.

6 Review and finalize

The final step to define the SOW is to review and finalize the contract with your client. You need to verify that the SOW is clear, accurate, and complete, and that it reflects the mutual agreement and understanding of both parties. You also need to ensure that the contract includes all the essential elements and clauses, such as the scope, objectives, methods, deliverables, costs, timelines, milestones, roles, responsibilities, liabilities, warranties, and dispute resolution mechanisms. Moreover, you need to obtain the signatures and approvals of the authorized representatives of both parties. By reviewing and finalizing the contract, you can formalize and secure your relationship with your client and start working on the EA.