1 Start with the end goal

Before you start working on your presentation, you need to have a clear idea of what you want to achieve. What is the purpose of your presentation? Who is your audience? What are their expectations and needs? How long do you have to present? What are the main points you want to convey? Answering these questions will help you define the scope and structure of your presentation, and avoid wasting time on irrelevant or unnecessary details.

2 Break down the tasks

Once you have your end goal in mind, you can break down the preparation process into smaller and manageable tasks. For example, you can divide your tasks into four categories: research, design, rehearsal, and delivery. Each category may have subtasks, such as finding sources, creating slides, practicing with feedback, and checking the equipment. Assign a time estimate to each task, based on your experience, skills, and resources. Be realistic and honest with yourself, and avoid underestimating or overestimating the time required.

3 Use the 1:6 rule

A general rule of thumb for estimating the time needed to prepare for a presentation is to multiply the duration of your presentation by six. This means that if you have a 10-minute presentation, you should spend at least 60 minutes preparing for it. Of course, this rule is not absolute, and you may need more or less time depending on the complexity and familiarity of your topic, the level of detail and quality you want to achieve, and the feedback and revisions you may need to make. However, this rule can give you a ballpark figure to start with, and help you allocate your time proportionally to each task.

4 Track and adjust your time

As you work on your presentation, you should track the actual time you spend on each task, and compare it with your initial estimate. This will help you identify any gaps or delays, and adjust your plan accordingly. You may need to prioritize some tasks over others, delegate or outsource some work, or ask for an extension if possible. You should also leave some buffer time for unexpected issues or emergencies, such as technical glitches, last-minute changes, or additional questions. Tracking and adjusting your time will help you stay on track and avoid stress and procrastination.

5 Review and refine your presentation

Finally, you should review and refine your presentation before you deliver it. You should check the content, the design, the flow, and the delivery of your presentation, and make sure they are clear, coherent, consistent, and engaging. You should also practice your presentation several times, preferably in front of someone who can give you constructive feedback. You should also anticipate possible questions or objections from your audience, and prepare your responses. Reviewing and refining your presentation will help you boost your confidence and credibility, and ensure that you achieve your desired outcome.