1 Plan your verification activities

Prior to verifying your routine operations, it's essential to have a well-defined plan of what, when, how, and who will carry out the verification. This plan should include the scope and objectives of the verification, the criteria and methods used, the frequency and schedule of the verification, the roles and responsibilities of those involved, as well as all relevant documentation and records. Furthermore, the plan should be based on a risk assessment and validation strategy. Validation is a process to prove that processes, equipment, materials, and products can reliably meet desired results. Validation is usually done before verification; however, they are related activities that work together.

2 Follow the verification procedures

Once you have a verification plan, you need to follow the verification procedures according to the plan. These procedures should outline the steps and instructions for performing the verification tasks such as sampling and testing, inspecting and measuring, calibrating and maintaining, and auditing and reviewing. Additionally, the procedures should include the acceptance criteria, corrective actions, reporting and communication, and verification records. It is essential that verification procedures are approved, controlled, and updated as necessary.

3 Use the verification tools and techniques

To verify your routine operations effectively and efficiently, you need to use the appropriate verification tools and techniques. These are the means and methods for collecting, analyzing, and presenting the verification data and information, such as checklists and forms, charts and graphs, software and systems, or statistical and analytical methods. It is essential to select, design, and validate the verification tools and techniques according to the verification requirements and objectives. Additionally, they should be used consistently, accurately, and reliably.

4 Train and qualify the verification personnel

In order to ensure that routine operations are conducted successfully, it is necessary to train and qualify verification personnel. These personnel are responsible for performing, supervising, or overseeing verification activities and should have knowledge and skills in the verification processes, procedures, tools, and techniques. They should also be competent and experienced in the verification tasks and roles, aware and understanding of verification standards and regulations, as well as having an attitude and commitment to verification quality and ethics. It is important that these personnel are trained, assessed, and certified according to the verification plan and procedures. Furthermore, ongoing training and feedback should be provided to maintain and improve their verification performance.

5 Document and review the verification results

Once you have verified your routine operations, it is essential to document and review the verification results. Verification results provide the data and information that demonstrate whether your procedures, equipment, materials, and products conform to the specifications and standards. Therefore, verification results should be documented in a secure and accessible format, reported to relevant stakeholders, and evaluated for outcomes and recommendations for improvement. Additionally, verification results must be documented according to the verification plan and procedures. It is also necessary to review them periodically and systematically to guarantee their accuracy, credibility, and usefulness.

6 Improve your verification process

To improve your verification process based on the verification results and feedback, it is important to identify and analyze the problems, issues, and gaps. Implementing and monitoring corrective and preventive actions, as well as measuring and assessing the effectiveness and efficiency of the process, are also key components. Additionally, you should update and enhance the verification plan, procedures, tools, and techniques according to the standards and regulations. Finally, it is important to continuously and proactively improve the process in order to achieve your verification goals and objectives.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?