1 Recruitment and selection

The first step to support your speakers and moderators is to recruit and select them carefully. You want to look for experts who have relevant knowledge, experience, and skills for your conference theme and audience. You also want to consider their availability, diversity, and compatibility with your event format and goals. To attract and retain them, you need to communicate clearly and professionally, offer fair compensation and recognition, and set clear expectations and deadlines.

3 Coordination and communication

The third step to support your speakers and moderators is to coordinate and communicate with them regularly and effectively. You need to keep them updated on any changes or issues that may affect their sessions, such as the venue, the schedule, the speakers, or the attendees. You also need to remind them of their roles and responsibilities, such as the session duration, the Q&A session, the audience engagement, and the evaluation. You also need to provide them with a dedicated point of contact, a clear communication channel, and a timely response to their queries and concerns.

4 Recognition and appreciation

The fourth step to support your speakers and moderators is to recognize and appreciate their contribution to your event. You need to thank them sincerely and personally, both before and after their sessions. You also need to acknowledge their expertise and value, both publicly and privately, such as by introducing them properly, showcasing their achievements, giving them feedback, and featuring them on your website or social media. You also need to reward them appropriately, such as by giving them certificates, gifts, or referrals.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?