In my opinion the first step is not a note taker, it is indeed an important part of the governance and record keeping but it is essential to first agree a cadence for the meeting as well as a terms of reference and should be the first step. The purpose of the meeting, what you are aiming to achieve from the meeting to ensure you are driving the right actions and outputs, is essential and should be referred to in each meeting by the chair to keep everyone on track and deliver value add activity.

To ensure clear definition of action items in meetings, start by establishing a focused agenda that outlines specific objectives. During discussions, assign responsibilities for each action item to individuals to avoid ambiguity. Emphasize the importance of clarity, using straightforward language and details. Document action items in real-time and circulate the list promptly after the meeting. Implement a systematic follow-up process to track progress on action items, reinforcing accountability and ensuring completion.

It is very critical to have a designated note taker. It is quite easy to get lost in a trail of words, but at the end of the meeting, lose some important points along the way. The more detailed the notes we are able to obtain, the more we can retrospect over the crucial points of discussion.

🚀 Estamos vivendo em uma era em que a tecnologia nos permite ser mais produtivos do que nunca. Com tantas opções de aplicativos e ferramentas disponíveis, é possível otimizar o processo de tomada de notas em reuniões. Alguns apps, como o Evernote e o OneNote, permitem que você crie notas em tempo real e as compartilhe com outras pessoas instantaneamente. Além disso, a inteligência artificial está cada vez mais presente, permitindo que você faça anotações por voz e até mesmo transcreva o que está sendo dito na reunião. Mas, independentemente do método escolhido, o importante é garantir que as informações sejam documentadas de forma clara e precisa para que todos possam acompanhar o andamento dos projetos. 📝💻👨💼

Ensure clarity in meeting action items by assigning responsibilities to specific team members. Clearly articulate tasks, deadlines, and expected outcomes. Summarize action items at the end of the meeting and circulate detailed minutes promptly. Use precise language, avoiding ambiguity. Encourage questions for clarification. Follow up with individuals to confirm understanding and commitment. Regularly review and update action items in subsequent meetings, maintaining accountability and progress tracking.

Concluding meetings with recaps is both useful and necessary. Moreover, I believe allowing participants the opportunity to paraphrase their actions proves beneficial, particularly in smaller groups or one-on-one meetings, ensuring that everyone is on the same page.

Well said, Actionable items alway comes up after Minutes of the meeting are read. However, the use of color code to show progress without inputting the percentage achieved might mislead the management in decision making.

One thing I found helpfull was writting on the power point slide or word document the oppinion expressed by the speakers and before to finish the meeting show by a projector on the screen the notes taked by taker notes to check by the audience the match beetwen the text wrotten and the words used when one attendance spoke , and its right meaning

Vamos revisar e confirmar os itens de ação no final da reunião para garantir que todos estejam alinhados e comprometidos! 📝🔍 É importante verificar a compreensão e priorizar as tarefas de acordo com sua urgência e importância. Vamos usar códigos de cores para acompanhar o progresso: verde para concluído, amarelo para em andamento e vermelho para atrasado ou bloqueado. Vamos manter tudo organizado e em dia! 💪🏼🚀

It is always better to be as clear and detailed about each point that needs to be addressed. It is worth running the summary and action items as a recap, before winding up the meeting, in order to ensure all parties are on the same page.

Every meeting has two core goals, what the meeting is about and what needs to be done. To make sure each stakeholder gets the best, all information needed for the meeting must be open and clearly stated before the meeting. During the meeting, well-organized notes or minutes have to be taken. The notes had to be shared among the stakeholders to ensure it was the true representation of the outcome of the merging.

As someone who is assigned this role I believe it is beneficial to distribute and document action items within a relative time window to all attendees. I personally like to break the main talking points in subject line bullet points with a clear but brief objective to follow. This helps keep everything in one location but also neat and straight to the point so that if anyone ever needs to revisit/recall the actions items they are easily accessible. Adding too much to an action item document can become too chaotic and can result in the reviewers not getting the message.

Distribuir e documentar os itens de ação após a reunião é crucial para manter todos na mesma página e garantir que as tarefas sejam concluídas de forma eficaz. 📝📅 É importante que as notas sejam claras e concisas, para que todos saibam exatamente o que precisa ser feito e por quem. Além disso, armazenar as anotações em um local acessível é essencial para garantir que todos tenham acesso às informações necessárias. 💻🔍 #GestãoEficiente #TrabalhoEmEquipe

True saying. No Meeting ends with the Management Chairpersons nor the scribe("Note-taker" in this concept). Members and other relevant stakeholders to the meeting are meant to have access to the minutes and actionable items also. This help them not only to what was said or discussed in the Meeting but also to keep track of all needed directives to be carried out by them.

Make sure to have regular follow ups and update to each action item, at every catchup. More detailed updates will ensure more trust and transparency amongst all parties and less possibility of miscommunication or confusion at a critical stage.

Para garantizar la definición de los elementos de acción en las reuniones es esencial asignar responsabilidades de manera explícita, es decir, realizar definiciones claras de las tareas, establecimiento de plazos concretos y realizar un seguimiento regular en reuniones posteriores para revisar el progreso. Además hay que mantener un registro documentado y confirmar los elementos de acción al final de la reunión para evitar malentendidos. Una buena práctica es enviar un resumen por escrito después de la reunión, ya que proporciona una referencia clara para todos los participantes, de manera que se consolida el compromiso de los asistentes y la comprensión compartida de las acciones.

Roles The sense of responsibility gives people tge urge to clearly define what is asked of them. So, we can ask for the conclusion to be devided in small parts as tasks ir even to be identified and monitored by groups or individuals.