First make the objective clear why do we need to check physical inventory as we have issued against the stock. Remaining will be available in stores. Use 3C constant container, constant location and constant quantity. Once you applied, make a clear Vital, Essential, desirable and insurance spares. Assess what to be digitised and then make a plan. But good to have all in digital form.

"Accuracy in inventory is the backbone of operational efficiency." To reconcile discrepancies, I first conduct a thorough cycle count, focusing on high-value and fast-moving items. Cross-referencing physical counts with digital records helps identify gaps. I investigate causes like data entry errors, misplaced stock, or system issues, and automated tracking where possible. Collaboration with warehouse and procurement teams ensures accurate reporting. Finally, I establish root causes to prevent recurrence, refining inventory processes and scheduling regular audits to maintain long-term accuracy.

-First off all get the digital record of inventories with detailed description i.e. no of items, storing location, WIP stocks and value of the stocks. -Sort the list based on the actual value of each item in the inventory, items with highest unit price has the significant impact. - Take physical count of each item, with WIP. - Compare the digital stock record and physical count to understand the impact. - Go through the discrepancies giving priority to total cost of loss and find the possible causes for the deviation - Introduce strong controlling process and take physical counts weekly until things fall in to better control.

Para reconciliar contagens físicas com registros digitais e reduzir discrepâncias de estoque, o processo inicia-se com uma auditoria detalhada, identificando possíveis causas como erros de entrada, perdas ou movimentações não registradas. Em seguida, implementa-se um processo de contagens cíclicas frequentes e ajusta-se o sistema digital conforme as verificações. A adoção de um sistema de controle mais rigoroso, como etiquetagem e rastreamento em tempo real, contribui para a precisão contínua. O treinamento da equipe e a revisão periódica dos procedimentos garantem a melhoria e a manutenção da acuracidade do inventário ao longo do tempo.

Start by doing a thorough physical inventory check to see where the numbers are off. Then, compare those counts with your digital system and investigate any major differences—like misplaced items, data entry errors, or stock that's been damaged but not recorded. Once you've found the discrepancies, update the system and tighten up your processes to keep it accurate moving forward.